BALANCEaap > System Tools > Recruitment Areas
- Review Reasonable Recruitment Area Information
- View Areas that are In Use
- Show Calculated Areas
- View Area Details
- Delete Unused Recruitment Areas
- Edit an Area Name
- Delete an Area
THIS SYSTEM TOOL SUPPORTS:
Manage Recruitment Areas for your Organization's AAPs
Tools under BALANCEaap > System Tools > Availability / Recruitment Areas manage Reasonable Recruitment Areas (RRAs) across your organization's plans. On entry, a list of Areas displays in the left-hand column.
Note: If multiple census data sources are available for use in BALANCEaap, based on plan year, choose the applicable one by tab.
Review RRA Information
View Areas that are In UseIn-use Areas are marked with a [Check mark] to the right of the record.
Show Calculated AreasTo view areas created by the system, based on Zip codes, cick the box in the Areas column header to: Show Calculated Areas.
View RRA DetailsHighlight an existing Area to view details, which will be displayed to the right of the Areas column. The display will show:
- Area Type (e.g., Standard or Custom; residence, US citizen data)
- Regions (included in the area)
- Plans Using Selected Area
Delete Unused Recruitment AreasIf the displayed list reflects numerous unused Areas, use the button in the Areas table header to: [Delete Unused Areas]. Click [OK] to confirm the deletion.
Edit an Area NameHighlight the area to show the area's details on the right side of the page. Click the [Edit] button. Update the Area Name entry. Click [Save] to update the entry on the Areas list.
Quick Tip: When an area is developed with a lengthy name due to numerous region components, shorten the Area Name to make it more easily identifiable. Open the area details to read the full description of Regions used.
Note: The area may have changed location in the Areas column.
Delete an AreaHighlight the area to show the area's details on the right side of the page. Click the [Delete] button. Because the deletion will affect plans where the area is In Use, confirm the deletion, by clicking [OK].
If the area is In Use, the system will prompt you to choose a replacement area from the provided drop-down. Then click [Delete and Replace Original].