BALANCEaap > File Structure Details / Data Tables

RETURN TO: File Structure Details / Reference Tables

KEY TOPICS:

Data Tables

Notes: The term "Required," as shown in the column headers below, refers to a system requirement for operation of the Data table.

Fields in italic below are placeholders for special data. For a list of Help resources on special data, see: Custom Data Capabilities.

Applicant

Field Name Data Type Length Required Master Plan Required
Applicant # Text 11 No No
First Name Text 50 No No
Last Name Text 50 No No
Race Code Text 20 No No
Gender Code Text 20 No No
Job Code Text 20 Yes Yes
Job Title Text 50 No No
Job Group Text 20 No No
Job Group Name Text 50 No No
Dep(ar)t(ment) Code Text 20 No No
Disp(osition) Code Text 20 Yes Yes
Reason Text 50 Yes Yes
IWD (Disability Status) True/False - No No
Protected Veteran (Status) True/False - No No
Exclude True/False - No No
Unsuccessful True/False - No No
Hire Date Date^ - No No
Application Date Date^ - No No
Req(uisition) # Text 50 No No
Employee # Text 11 Yes Yes
Referral Source Text 50 No No
Plan Code (Master Plan) Text 50 No No
Zip Code Text 5 No No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

New Hire

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes
Job Title Text 50 No No
Job Group Text 20 No No
Job Group Name Text 50 No No
Dep(ar)t(ment) Code Text 20 No No
Dept Name Text 50 No No
Hire Date Date^ - No No
Referral Source Text 50 No No
Req(uisition) # Text 50 No No
Application Date Date^ - No No
Plan Code Text 50 No Yes
Veteran Code (Legacy) Text 5 No No
VETS Date (Legacy) Date^ - No No
IWD (Disability Status) True/False - No No
Protected Veteran (Status) True/False - No No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

Promotion

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Old Job Code Text 20 Yes Yes
Old Dep(ar)t(ment) Code Text 20 No No
Old Job Title Text 50 No No
Old Job Group Text 20 No No
Old Job Group Name Text 50 No No
New Job Code Text 20 Yes Yes
New Dept Code Text 20 No No
New Job Title Text 50 No No
New Job Group Text 20 No No
New Job Group Name Text 50 No No
Prom Date Date^ - No No
Reason Text 50 Yes Yes
Plan Code Text 50 No Yes
Promotion ID Text 20 No No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No
Note: Add a Promotion ID column to support ADVERSE IMPACT reporting.

Roster

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes
Job Title Text 50 No No
Job Group Text 20 No No
Job Group Name Text 50 No No
Grade Text 20 No No
Dep(ar)t(ment) Code Text 20 Yes Yes
Dept Name Text 50 No No
Annualized Salary Number^ 20 No No
Starting Salary Number^ 20 No No
Hire Date Date^ - No No
Reports In (Master Plan) True/False - No No
Reports Out (Master Plan) True/False - No No
Annotation Only True/False - No No
Work Location Text 50 No No
Report Location Text 50 No No
Reports to Plan Text 50 No No
Plan Code (Master Plan) Text 50 No Yes
Supervisor True/False - No No
Supervisor Emp(loyee) # Text 11 No No
IWD (Disability Status) True/False No No
Veteran Code (Legacy) Text 5 No No
VETS Date (Legacy) Date^ - No No
Work Zip Code Text 5 No No
Home Zip Code Text 5 No No
Protected Veteran (Status) True/False - No No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

Roster: Additional Fields for Compensation Export

Field Name Data Type Length Required Master Plan Required
Wage Rate Number^ 20 No No
Typical Hours Integer 20 No No
Other Comp(ensation) Number^ 20 No No
Status Text 20 No No

Termination

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes
Job Title Text 50 No No
Job Group Text 20 No No
Job Group Name Text 50 No No
Dep(ar)t(ment) Code Text 20 No No
Department Name Text 50 No No
Term(ination) Code Text 20 Yes Yes
Voluntary True/False - No No
Reason Text 50 No No
Term Date Date^ - No No
Plan Code (Master Plan) Text 50 No Yes
Term(ination) ID Text 20 No No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No
Note: Add a Termination ID column to support ADVERSE IMPACT reporting.

Transfer

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Old Job Code Text 20 Yes Yes
Old Dep(ar)t(ment) Code Text 20 No No
Old Job Title Text 50 No No
Old Job Group Text 20 No No
Old Job Group Name Text 50 No No
New Job Code Text 20 Yes Yes
New Dept Code Text 20 No No
New Job Title Text 50 No No
New Job Group Text 20 No No
New Job Group Name Text 50 No No
Transfer Code Text 20 No No
Transfer Date Date^ - No No
Reason Text 50 No No
Plan Code (Master Plan) Text 50 No Yes
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

Drilldown Fields: As marked above with an (*) asterisk, Drilldown fields are required by the system ONLY if you include a Drilldown Reference table.

^Year format is: 2-digit month/2-digit day/2- or 4-digit year. Number includes two decimal places.


Report Distribution (Hub) Users

BALANCEaap Help Cross-reference: The table below supports setting up users to securely view AAP results by role. See: BALANCEhub Settings > Import Users.

Field Name Data Type Length Required Master Plan Required
Email Address Text 250 Yes Yes
First Name Text 50 Yes Yes
Last Name Text 50 Yes Yes
Publish Group Text 50 No No
Plan Code (Master Plan) Text 50 No No