BalanceAAP > System Tools > Profile Management

KEY TOPICS:

• Review and Edit Profiles
• Set a Different Default Profile
• Edit a Profile
• (Optional) Add a Custom Profile

For information on the next step:

• Assign Profile and Grant Plan Access

For a step-by-step guide about the initial set-up process, see:

• Quick Start Guide for Setting up New Users

About Profiles and Profile Management

An Administrator will use Plan Profiles to control whether groups of users can perform balanceAAP functions. Some Plan Profiles will come standard with your installation; often, they will meet the needs of your organization. However, existing Plan Profiles can be edited, or custom Plan Profiles may be created. Once Plan Profiles are saved here, they can be assigned to users, via: User Management.

Review and Edit Profiles

Enter balanceAAP. From the header, choose: System Tools > Security / Profile Management.

Access the balanceAAP tab and the Plan Profiles sub-tab. A Profile drop-down in the tab header will be preloaded with available options. Review the displayed Profile, or select a different one from the Profile drop-down.

For the displayed Profile, a table shows the available software features by Program Module and Function. The Access Level that is currently in place for the feature is shown in the right-hand column, either: Read/Write or None.

Example: For balanceAAP, permissions could be set for the Availability module, so the user group has permission to perform functions (i.e., Read/Write) on the tabs for: External Availability and Factor Weights. At the same time, the group can be denied permission to change Advanced [Settings]. A lack of permission is listed as: None.

Set a Different Default Profile

Using the Profile Options menu, the displayed Profile can be set as the default by checking the box for: Default Profile. The default is applied when a new user is added.

Note: Only one Profile can be the default.

Edit a Profile

Click the toolbar's [Edit] button, and the current settings will convert to drop-downs.

Click [Save] to apply any new settings to the Profile.

(Optional) Add a Custom Profile

From the Profile toolbar, select the [Add] button. Enter a Profile Name. Check off whether this profile will be the default when a new user is added.

Note: Review all the profiles to determine which one should be the default.

Use the Profile Functions menu (as described above) to define the Profile. Click [Save]. The Profile is added to the toolbar drop-down.