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VETS-4212 Report

Important Notes: While the EEO-1 and VETS-100A components of balanceAAP share similar functions, each is tailored to some specific requirements for the type of reporting.

KEY TOPICS:

Prepare the Roster, New Hires, and Termination Data Tables
Perform Verification (Recommended)
View Summary Report
Finalize and Export Report

Preview Report
Calculate Minimum/Maximum Number of Employees

Master Plan VETS-100A Considerations

Create the VETS-100A Report for your Organization

Organizations with Federal contracts meeting a certain value must complete the VETS-100A form to the Veterans' Employment and Training Service. Contractors with multiple establishments will also fall under particular requirements for the number and type of forms to be submitted; BALANCEaap's Master Plan format can support these requirements (as linked above).

Consult the regulations and published instructions for more information on VETS-100A reporting requirements, at: www.dol.gov/vets/vets-100.

Prepare the Roster, New Hire, and Termination Data Tables

The VETS-100A report(s) should be created using an employee Roster effective between August 1 and September 30 of the current survey year. The report should cover new hire records from the 12 months preceding the Roster’s effective date. If your organization's AAP's Plan Date does not fall within this period, create a separate plan for the VETS reporting.

Quick Tip: Prepare EEO-1 and VETS reporting, using the same Plan Date and data set.

If date information is available on the New Hires and Termination tables, the minimum or maximum number of employees staffed during the analysis year can be calculated by the system. (This setting, described below, available on the VETS-100A > Report / Report Settings menu.)

Develop Report Information

The Report Information tab contains the Analysis Information menu and the Establishment Information table. Also available from the tab header are tabs for Verification and Report.

The Establishment Information table is organized by Establishment Code and describes each establishment, using required fields. To view hidden fields for a record, click the [Plus sign] on the right.

Enter Analyses Information

The Analysis Information menu displays fields common to all establishments covered in the VETS-100A report(s). Analyses Information is the boilerplate information that will be placed in the report’s header and footer.

Enter the necessary information, then click [Save].

Enter Establishment Information

Note: Changing the selection to or from None will cause current Establishment Information record(s) to be deleted.

Perform Verification (Recommended)

The Verification tab allows you to initiate a scan on EEO-1 data prior to submission. A Notifications panel at the top of the page will indicate the last date the scan was run, if any, and summarize the results. Click [Verify] to run the check.

Any detected errors in the EEO-1 report will be displayed on the Verification errors table. To display errors by type, make a selection from the Error Type drop-down, located in the table header. Use the Fix These Records link, also in the table header. Select one of the provided solutions, and choose [Submit].

If errors remain in the table, return to the Report Information tab, and make any necessary changes, using the record-level [Edit] icon.

View Summary Report Button

Chose the [View Summary] button, which is located in the lower toolbar. The Summary Report will list VETS-100A > Verification errors by: Error Description, Field, Incorrect Value.

Finalize and Export Report

Navigate to the VETS-100A > Reports tab.

Preview Report

From Report Viewing options, select: Preview. Then select to View Reports in:

HTML

Then click [Run Report] to open the VETS-100A report in a new window.

Calculate Minimum/Maximum Number of Employees

Under the Report Settings section, check off whether you want the Min/Max values calculated. The Min/Max values represent the highest and lowest number of employees staffed in the previous 12 months. balanceAAP calculates this number by looking at the new hires and terminations imported with your Roster.

Select the appropriate settings, and click [Run Report].

To export your report, first select the Report Export option. If applicable, chose to export your report as a single file or separate files. Next, select the file type – PDF, Word, Excel, or Rich Text. Select the Establishment Codes (if applicable) you wish to include in the report, check off whether you want the Min/Max values calculated. Select the appropriate settings and click [Run Report].

When you are ready to run your final report for electronic submission you can export the file. To export the file, select File Export, select your options under Report Settings, and then click [Run Report]. The exported file will be formatted according to the requirements for electronic submission. You will be prompted to download the file. If your pop-up blocker prevents the file from automatically being downloaded, you can also click the link at the top of the screen to download the file.