Assign Job Seeker Stage and Disposition

RETURN TO: Navigate the Job Seeker Detail

KEY TOPICS:

• How are Job Seekers Tracked in the System?
• How Job Seeker Stage and Disposition Work Together
• About the Default Disposition Code
• Update Job Seeker Stage and Disposition
• Change Stage/Disposition for an Individual Job Seeker
• Stay Informed about Job Seekers missing Disposition Codes
• View Metrics on Job Seekers by Stage

RELATED TOPICS for Administrators:

• Reference Tables > Job Seeker Stage and Disposition Code
• Notifications may be triggered — System Tools / General / Email Settings

Track the Progress of Job Seekers

With easy-click options in the Job Seekers module, balanceTRAK puts precise coding at your fingertips to "move" applicants along during the screening process — either individually or as a batch operation. Job Seeker-related decisions can be applied and tracked in a consistent manner, particularly if your organization has multiple job openings or multiple applicant management professionals, or both.

This article begins by explaining how Job Seekers are tracked through Stage and Disposition, then continues with instructions for updating these critical tracking entries.

How are Job Seekers Tracked in the System?

• Job Seeker Stage — The code for Job Seeker Stage chronicles Job Seekers as they move through your organization's consideration process, based on screening activities that are in place for the job opening, such as completing Forms, undergoing interviews, and checking references.

Example: For a particular company, "Application Received" denotes Job Seekers who have (1) met minimum PRESCREENER qualifications, and (2) completed the APPLICATION Form.

AND

• Disposition Code — Because every Job Seeker will reach a final outcome, the Disposition Code documents the decision point at which the Job Seeker is longer under consideration. Although most of these codes indicate why Job Seekers were removed from the process, a Disposition Code will also identify the chosen hire(s).

Examples: A candidate who no longer wishes to be considered can be assigned the code: "Job Seeker Withdrew." For a Stage-specific example, a Job Seeker could be deemed as "Rejected: Career Goals not in Line with Position," based on answers to questions posed during the "Interview."

Depending on the software Implementation, certain Stages and/or Disposition Codes may be automatically assigned by the system.

Example: Job Seekers who fail to meet minimum requirements during Prescreening can be automatically assigned the Disposition Code of "Rejected: Does not Meet Minimum Qualifications."

How Job Seeker Stage and Disposition Work Together

While the governing Requisition is Open — and until it is Closed — Job Seeker Stage serves as the chronological indicator. Then, during each Stage, Disposition is assigned to a Job Seeker to record his or her situation or screening result.

At each Stage, Job Seekers can take one of two paths:

1. Move forward to the next Job Seeker Stage
2. Move out of consideration through Disposition Code

Notes: Typically, the system will limit progression to forward movement through Stages. In some Implementations, the system will reinforce the following workflow aspects:

• Limit progression to forward movement through Stages
• Allowallow a Job Seeker to skip a Stage
Stage.

As you can see, the two codes work together as the Job Seeker pool is narrowed, until the position is (or multiple openings under the Job Title are) filled. For recordkeeping purposes, the successful Job Seeker(s) is dispositioned as "Hired" AND all other Job Seekers (who were not hired) are dispositioned with other codes.


About the Default Disposition Code

Until a Job Seeker reaches a final screening outcome, he or she will move along from Stage to Stage with a default code that indicates "not dispositioned." As an HR best practice, all Job Seekers who applied to the Requisition should be dispositioned before it is closed.

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Update Job Seeker Stage and Disposition

There are two methods for updating Job Seeker Stage and/or Disposition:
• Through a Job Seeker list Action
• By individual Job Seeker (As described below)

To update these attributes, navigate to the Job Seekers module.

Important Caution: Please take care when assigning Disposition — Your company's software settings may automatically trigger the transmittal of Job Seeker email notifications, based on Disposition Code. For example, the system may send rejection messages to those Job Seekers who are determined to be "Not Best Qualified".

Assign Stage/Disposition for an Individual Job Seeker

From the Job Seeker list, highlight an individual Job Seeker to display his or her detail record. In the secondary header, update one or both of the following codes, reviewing and addressing Stage first:
• In the left box, click on the current Job Seeker Stage to display other available options. Select a different Stage, which will then display in the header.

Note: You may be limited to choosing the next Stage forward in your organization's tracking process.

• In the adjacent box to the right, click on "Assign" (or the displayed label, indicating the Job Seeker has not been dispositioned). Then, choose a code from the provided drop-down.

Note: While the displayed Disposition Code can be changed, Job Seekers will remain unassigned until a final outcome has occurred.

Stay Informed about Job Seekers missing Disposition Codes

A Counter tile is available on the Home page Dashboard that records the number of Job Seekers who are Missing Disposition. Within the tile, simply click the displayed number to view the Job Seeker list, filtered to the relevant Job Seekers.

View Metrics on Job Seekers by Stage

Also available on the Home page Dashboard is a graph, summarizing Job Seekers by Stage. Through tile / Settings, this graph can be personalized to display the information each user needs.