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Assign Job Seeker Stage and Disposition

RETURN TO: Navigate the Job Seeker Detail

KEY TOPICS:

  • How are Job Seekers Tracked in the System?
    • How Job Seeker Stage and Disposition Work Together
      • About the Default Disposition Code
  • Update Job Seeker Stage and Disposition
    • Change Stage/Disposition for an Individual Job Seeker
    • Stay Informed about Job Seekers missing Disposition Codes
    • View Metrics on Job Seekers by Stage

RELATED TOPICS for Administrators:

Track the Progress of Job Seekers

With easy-click options in the applicant's record, the Job Seekers module puts precise coding at your fingertips to advance Job Seekers forward (or remove them from consideration) during the screening process — either individually or as a batch operation. These tools allow your organization to apply and track applicant decisions consistently, across both job openings and Job Seekers who applied.

This article begins by explaining what Job Seeker Stage and Disposition mean, then explains how the Job Seeker's detail can be updated to reflect the critical decisions you make every day.

How are Job Seekers Tracked in the System?

In balanceTRAK, Job Seeker movement is recorded by means of two basic codes:

  • By job opening, Job Seeker Stage chronicles actions involving the applicant pool, as each Job Seeker moves forward in the consideration process, based on positive outcomes, such as completing Forms, undergoing interviews, and extending/accepting an offer. Stage will be assigned to the Job Seeker until he or she leaves the process.

Example: For a particular company, "Application Received" denotes Job Seekers who have (1) met minimum PRESCREENER qualifications, and (2) completed the APPLICATION Form.

AND

  • Occurring within a Stage, Disposition Code documents the decision point at which the Job Seeker is longer under consideration. Although most of these codes indicate why Job Seekers were removed from the process, a Disposition Code will also identify the chosen hire(s). A default code, indicating "Not dispositioned," will stay with the Job Seeker until he or she is assigned a final outcome.

Examples: A candidate who no longer wishes to be considered can be assigned the code: "Job Seeker Withdrew." For a Stage-specific example, a Job Seeker could be deemed as "Rejected: Career Goals not in Line with Position," based on answers to questions posed during the "Interview."

Depending on the software Implementation, certain Stages and/or Disposition Codes may be automatically assigned by the system.

Example: Job Seekers who fail to meet minimum requirements during Prescreening can be automatically assigned the Disposition Code of "Rejected: Does not Meet Minimum Qualifications."

How Job Seeker Stage and Disposition Work Together

While the governing Requisition is Open — and until it is Closed — Job Seeker Stage serves as the chronological indicator. Then, during each Stage, Disposition is assigned to a Job Seeker to record his or her situation or screening result.

At each Stage, Job Seekers can take one of two paths:

  1. Move forward to the next Job Seeker Stage
  2. Move out of consideration through Disposition Code

Note: Typically, the system will limit a Job Seeker's progression to forward movement. However, in some Implementations, the system will allow a Job Seeker to skip a Stage.

As you can see, the two codes work together as the Job Seeker pool is narrowed, until the position is (or multiple openings under the Job Title are) filled. For recordkeeping purposes, the successful Job Seeker(s) is dispositioned as "Hired" AND all other Job Seekers (who were not hired) are dispositioned with other codes.


About the Default Disposition Code
Until a Job Seeker reaches a final screening outcome, he or she will move along from Stage to Stage with a default code that indicates "not dispositioned." As an HR best practice, all Job Seekers who applied to the Requisition should be dispositioned before it is closed.

Update Job Seeker Stage and Disposition

There are two methods for updating Job Seeker Stage and/or Disposition:

To update these attributes, navigate to the Job Seekers module.

Important Caution: Please take care when assigning Disposition — Your company's software settings may automatically trigger the transmittal of Job Seeker email notifications, based on Disposition Code. For example, the system may send rejection messages to those Job Seekers who are determined to be "Not Best Qualified".

Assign Stage/Disposition for an Individual Job Seeker

From the Job Seeker list, highlight an individual Job Seeker to display his or her detail record. In the secondary header, update one or both of the following codes, reviewing and addressing Stage first:

  • In the left box, click on the current Job Seeker Stage to display other available options. Select a different Stage, which will then display in the header.

    • Note: You may be limited to choosing the next Stage forward in your organization's tracking process.

  • In the adjacent box to the right, click on "Assign" (or the displayed label, indicating the Job Seeker has not been dispositioned). Then, choose a code from the provided drop-down.

    • Note: While the displayed Disposition Code can be changed, Job Seekers will remain unassigned until a final outcome has occurred.

Stay Informed about Job Seekers missing Disposition Codes

A Counter tile is available on the Home page Dashboard that records the number of Job Seekers who are Missing Disposition. Within the tile, simply click the displayed number to view the Job Seeker list, filtered to the relevant Job Seekers.

View Metrics on Job Seekers by Stage

Also available on the Home page Dashboard is a graph, summarizing Job Seekers by Stage. Through tile / Settings, this graph can be personalized to display the information each user needs.