< back

BalanceTRAK > Settings > Approval Process Templates

KEY TOPICS:

  • Define an Approval Process
  • Approval Process List Tools
    • Change the Approval Process Name
    • Edit an Approval Process
    • Delete an Approval Process
    • Display (Unhide) Inactive Approval Processes
    • Make an Active Approval Process Active or Inactive

Administrative Tools for the Approval Process List

As a foundation for facilitating formal approvals of Requisitions before a job opening is posted, one or more Approval Process Templates will have been defined, during software Implementation, and stored at: Settings > Approval Processes. Subsequently, the Administrator may edit current templates, add custom templates to the system, and activate/deactivate existing Approval Processes.

On the Approval Process list, entries will be designated with a check mark, if applicable, indicating:

  • In Use (associated(Associated with a prior or current Requisition or Job Seeker)
  • Active (available(Available for use)

Approval Process List Tools

Change the Approval Process Name

From the Processes list, click on the Name entry; then: Enter a new name; and click [Save].

Edit an Approval Process

Click the [Edit] icon for an Approval Process. The Approval Process detail opens, labeled in the tab header with the process: Name. After making the necessary changes, click [Save].

Important Note: An Approval Process that is In Use cannot be edited for existing steps or groups, but the process may be edited to add locations/departments/divisions (depending on language used) and approvers.

Delete an Approval Process

Select the check box next to a Name on the Processes list, and click the [Delete Selected] button.

Note: While In Use, an Approval Process cannot be deleted.

Display (Unhide) Inactive Approval Processes

By default, the Processes list contains only active Approval Processes. To display all processes and a column indicating inactive or active status, check the box next to the upper-right tagline: Display Inactive Approval Processes.

Make an Active Approval Process Active or Inactive

A [Check mark] in the Active column indicates that users may employ the associated Approval Process.

To toggle an Approval Process between active and inactive system status, click on the [Check mark]. If the process is designated as inactive, the check mark will be grayed out; and the process will not be displayed to users.