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Start with Requisition Basics

JUMP TO: Use the Requisition List

KEY TOPICS:

Building and Track Job Postings, with balanceTRAK Requisitions

Use Requisitions to Support the Hiring Process

Accessible from the side navigation menu, the Requisitions module functions as the "one-stop" resource for tracking job postings, screening applicants, and selecting new hires. In the left-hand column, the Requisitions list identifies each Requisition by key identifiers, while the Requisition Detail for a selected Requisition (as indicated by highlight) will house all key information and tasks for each job posting.

Understanding Requisition Components

How Requisitions are Numbered

balanceTRAK is configured to automatically number Requisitions, based on your organization's unique numbering system, which may be comprised of digits to signify year, month, department, job code, and the like.

Your Implementation may allow numbers to be added by the Requisition creator. If so, a required field for Requisition Number will display in the Add Requisition menu (which is described at xxxxxx). The Number cannot be changed after the Requisition is created.

Cross-reference for Administrators: In determining a Requisition numbering system, external job board requirements that may limit the number of digits should be considered. See: Client Settings /Requisitions.

Requisition (Filter) Categories

As Requisitions advance, they will be identified and moved forward in three categories:

  • Pending — A Requisition has been added to the system, but is not yet available for posting or accepting Job Seekers. If applicable, the Requisition has not completed the Approval Process.
  • Open — A Requisition has been made available for posting. During this phase, the Requisition can be:
    • Posted Internally / Posted Externally
    • Designated as: Accepting New Job Seekers.

If applicable, the Requisition has undergone a successful Approval Process. (Prior to the acceptance of APPLICATIONS, the Open category will be associated with the tagline: No Job Seekers.)

  • Closed — The Requisition was closed because a new hire was made or for administrative reasons. (A reason will be associated with this category, and displayed.)

These categories support views on the Requisitions screen, by:

  • Serving as drop-down Filter to narrow the Requisition list
  • Displaying on the Requisition list as a key column, with sorting capability to organize in ascending or descending order
  • Appearing as a label in the Requisition detail header to keep you abreast of Requisition status

Cross-references:

  • To learn about changing the category, refer to:
  • If an Approval Process is in place, the system may advance a Requisition to Open, when the Requisition is approved; see:
  • To read about settings for posting internally/externally and accepting new Job Seekers, see:
  • To learn about settings related to a Closed Requisition, refer to:

Requisition Fields

A Requisition is composed of Fields that represent the Job Posting's key data points. Fields will be visible as a new Requisition is created, and then later, they are stored on the Requisition's Fields tab. Fields can be associated by Group.

Requisition Summary Details

Field Attributes

  • Field Formats —
  • Required versus Optional Fields — Required Fields will be marked with an asterisk, both while a Requisition is being created and later, after it is added to the system and available for editing.

Examples: Typical required fields include: Type of Position. [Business unit] Code, Job Code, Location, and Posting Start Date. Examples of Fields that may be optional include Salary Range and Posting End Date.

After a Job Seeker applies, Fields may be locked to prevent editing.

About Creating and Editing a New Requisition

Cross-reference: