Other Requisition Detail Tools

RETURN TO: Build Content for the Job Posting

KEY TOPICS:

• Stay Current, with Calendar Events
• Add an Event
• Add a Document to a Requisition
• Track Requisition History
• Add a Note to the Requisition
• View the History/Notes in Print Format

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Use More Tools to Develop Requisition Content

In support of building the Review Requisition detail, balanceTRAK offers the additional tools, outlined next.

Stay Current, with Calendar Events

The Calendar object displays any existing Event dates (in red), along with a list of corresponding Event descriptions. To the right of each Event are three icons, offering quick links to:

• [Edit] (Event)
• [Remove] (Event)
• Send a [Reminder] to Outlook

Notes: An Event is limited to one Date. Typical Events may include a status meeting, the last day of work for the outgoing incumbent, or the scheduled day(s) for interviews. A Closed Requisition will not display Events to the Calendar.

Add an Event

Click the [Plus sign] on the right side of the menu header. In the Add Event menu, enter:

• Description
• Date
• Start Time
• End Time

Then, from a pre-populated menu of system users, use check boxes to: Select the People to Include for this Event. By default, the user creating the Event is checked. Using a checkbox, determine whether to: Send participants a notification e-mail. When the entries are complete, select [Save].

In addition to displaying within the Requisition, the event will display on the Dashboard / Calendar , identified by Requisition Number, for all users included in the event.

Add a Document to a Requisition

First, [Add] a Requisition, or click the [Edit] icon for an existing one to open the Review Requisition detail. Navigate to the Documents menu.

Click on the [Plus Sign], located on the right of the Documents menu header. The Upload Documents menu appears. Provide a Description; then Select a File, using the [Browse] function. Click [Upload] to add the file to the Documents list by: File Name and Description.

Track Requisition History

The History tab records the system activities associated with the Requisition. Each History record lists:

• Date
• Email (of user associated with the action)
• Description

In preserving the Requisition's History, balanceTRAK automatically records — and time stamps — key activities, such as data entry/deletion, completion of required activities, approvals, and status. System Notes cannot be deleted.

Add a Note to the Requisition

As the job opening is posted, Job Seekers interact with your organization, and the hiring decision is being made, Notes can be added to the Requisition. Notes are automatically labeled with the Date of entry and the author's Email (Address). Because Notes may serve as a reminder for necessary follow-up activity, the Note can be designated as a Task and a Due Date recorded.

1. SelectAfter selecting the Notes tab from the Requisition detail header; then select:
   1. Click the Add New icon, located at the top of the window.
   2. Enter a Note.
   3. If desired, toggle the Task button to the active position. Then, insert a Due Date, using a two-digit month, two-digit day, and four-digit year format.
   4. Finally, click [Save].

   Once the Note is added, icons become available to [Edit] or [Delete] the record in the future. In addition, Tasks will be labeled with a Flag icon.

   View the History/Notes in Print Format

   Click the [Display] icon, also located in the menu header. The History/Notes appear in a new window, suitable for printing or saving.