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Preview, Edit, Export the Job Description

KEY TOPICS:

  • Preview the Job Description
    • Print the Job Description
  • Edit an Existing Job Description
  • Save the Job Description (and Apply Changes)
  • Revert Job Description to Job Code Default
  • Export a Job Description

Manage the Job Description for an Existing Requisition

As a required Requisition component, the Job Description is populated during the Add New Requisition process. However, several functions are available in the Requisition detail to work with a Job Description in a current Requisition.

These functions are listed below.

Note: For content that is displayed on an external job board, there may be a time delay before updates appear. Please consult the on-line provider for more information.

Preview the Job Description

After displaying the Requisition detail and navigating to the Job Description tab, access the Full Description or Short Description sub-tab, as necessary.

Select the [Preview] icon from the header toolbar. The Job Description will display in a new window.

Print the Job Description

Edit an Existing Job Description

Click the [Edit] icon, located on the right side of the Job Description header. Make any changes, following the applicable instructions provided above to: Create a Job Description.

Save a Job Description (and Apply Changes)

Click [Save] after working in each Section. The saved Section will then display as part of the Job Description to Job Seekers.

About Saving Job Descriptions — To help maintain the integrity of stored Job Descriptions, role-based permissions, installed during Implementation, will control the saving of Job Descriptions at the Requisition and library levels. Most users will be limited to saving the Job Description at the Requisition level.

For each Job Description Section, the full range of options are as follows — Save Job Description Changes to:

  • This requisition and the default job description for [job code] (standard setting) — Updates to the current job description will also be applied to the default job description and all new requisitions for the job code. (The default job description is stored with the Job Code Reference table.)
  • This requisition only — Updates will be limited to the current job description.
  • This requisition, the default job description and all open or pending requisitions that use this Job Code — Updates to the current job description will also be applied to open or pending requisitions for the same job code.

Revert Job Description to Job Code Default

(When available) To remove any edits made to the current Job Description and restore it to the Job Code’s default, click the [Revert to Default] button.

Export a Job Description

The Job Description can be exported for use outside of balanceTRAK. From the Job Description /footer, select File Type from the provided drop-down, either:

  • HTML

    • OR

  • Word

Then, click [Export]. [Open] or [Save] the file from a new window.