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Reports > AAP Reports

JUMP TO: Filters

KEY TOPICS:

  • Quickly BEFORE YOU BEGIN: Export Settings
  • Select Viewa Download Format to Open Report
  • Determine Global Settings
    • Hide/Unhide Legacy Reports
  • Determine Report Group Settings
    • Filter Adverse Impact (or Impact Ratio Analysis) Reports by Job Group
  • Determine Calculation Settings (Where displayed)
  • How

1. How to Select Reports for Bulk Export

  • Easy-Link Buttons for Selecting Multiple Reports
    • Quick SelectPrimer: ButtonsCompile the required Affirmative Action Plan
  • Select One or More Reports
  • Select a Report Group

2. Export Selected Narratives and Reports

  • CompileDetermine theOutput Affirmative Action PlanSettings
  • ExportSelect File Type for Reports
  • Perform Export Operation

Tailor Report Content and Run Reports

The ReportingReports > AAP Reports pagetab makes a list of primary and secondary plan reports available for selection so one or more Reports can be viewed or exported. In addition, settings can be applied to report content, both globally and by Report Group. The Reports list will display, based on plan type, plan year, and user-determined settings.

Help Cross-references:

Quickly Select Viewa Download Format to Open Report

UnderFor Vieweach Reports In,report, selectclick a format:file icon in the View column to open the report. The line item will display the applicable file types for the report type:

  • HTML

    • OR

  • PDF
  • Word/Text
  • Excel

The report will display in a separate window, available for viewing, download, and saving.

Determine Global Settings

Click the [Global Settings] button in the View Reports In header, to select footer options:

  • Suppress Statistical Footnotes
  • Include Date Footer
  • (Enter) Custom Footer

Hide/Unhide Legacy Reports

When a new plan is created, certain legacy Adverse Impact and audit-related Compensation reports are hidden by default. To display both current and legacy reports on the Select Reports page, click the [Global Settings] button. Then uncheck the box for: Hide Legacy Reports.

Legacy reports will be shown by default in previously created plans. The box may be checked or unchecked, as necessary. Click [Save].

Determine Report Group Settings

Click the [GroupGroup Settings]Settings icon, located in the Report Group header, to view options available for that group (e.g., Run by Job Group, Insert Page Breaks Between Departments). Other options include displaying or hiding fields associated within the particular report.

Filter Adverse Impact (or Impact Ratio Analysis) Reports by Job Group

From a Regular Annual Plan or Master Plan, select the [ReportReport Settings]Settings icon for the Adverse Impact Report Group. From the Report Settings menu, jump to Job Group Filter. Check the box to: Filter Adverse IRA Reports by Job Group.

A list of Job Groups will display, all selected by default. Deselect any Job Groups that should not be included. Review the other settings, make any necessary changes, and click [Save].

Determine Calculation Settings (Where displayed)

Click the [CalculationCalculation Settings]Settings icon, located in the Report Group header, to access previously determined statistical settings related to the group. If changes are to be made, please review: Settings > External Availability Calculations.

View a Report or a Graph

Click the [View Report] icon next to the desired report to open the report in a new browser window.

(For reports in PDF format) To save or print the report from this window, use the Acrobat tools.

Quick Reminder: Reports can be exported in PDF, Word, Excel, or text format. See: Reports > Export Settings.

(Where available) For a graphical display of reporting results, click the [View Graph] icon next to the desired report.

How1. How to Select Reports for Bulk Export

Quick SelectEasy-Link Buttons for Selecting Multiple Reports

At the top of the Select Reports list are link buttonslinks to:

  • Select All – Selects all reports, including Narratives
  • Select None – Deselects any selected reports
  • Select Primary and Support – Selects the reports required for an AAP, plus the reports showing supporting documentation and calculations (e.g., Adverse Impact)
  • Select Primary – Selects the required reports for an AAP that will accompany the Minority/Female , IWD, and Veteran Narratives
  • Select Support Reports – Limits the selection to those reports showing supporting documentation and calculations

Select


Quick OnePrimer: or More Reports
Select an individual report or add a report to a current selection of reports by checking it.

Select a Report Group

CheckCompile the box next to a Report Group header to select that group of reports.

Quick Tip: Choose [Save] from the lower toolbar to save current selections so that they will be already selected on return to: Select Reports.

Compile therequired Affirmative Action Plan

  1. From the Quick Select buttons (described above), choose: Select Primary.
  2. Select the Narratives to include.
  3. Proceed to export selections, as described next.

Quick Tip: If you used Narrative Settings: Manage Documents to upload documentation for inclusion in the AAP and want to compile all Narratives and documents, select the Narratives Report Group.

Export

Select One or More Reports

AfterSelect makingan individual report selections,or chooseadd a report to a current selection of reports by checking the box in the Export column.

Select a Report Group

Check the box next to a Report Group header to select that group of reports.

Quick Tip: Choose [Export Reports][Save] from the lower toolbar to save current selections so that they will be already selected on return to: Select Reports.

2. Export Selected Narratives and Reports

Determine Output Settings

Prior to performing the export, review settings, located above the Select Reports list, to determine how the selected Reports will be organized for the export.

Select one of the following radio buttons:

  • Zip file (Combine all reports into a single, compressed output file)
  • Single Files (Save each report as an individual document)

Select Export File Type for Reports

Next to the [Export] button, click the currently displayed file type to display other options. The three options for file type are:

  • PDF (Read only)
  • Word or Excel(Editable)

If the displayed file type is not suitable, select a different one before performing the [Export].

Note: Minorities/Women, IWD, and Veterans Narratives can only be exported in PDF.

Once you have determined the file type, click Save.

Perform Export Operation

Next, after making report selections (as described above), choose the [Export] button from the upper toolbar.

Note:Quick Tip: If the report or plan will take some time to run, use the provided prompt to [Run[Run in Background].

When the system has compiled the export file(s), a green Notification bar will display. Select: click here to download. Save the file(s) to your computer. The selected reports will be formatted, based on the selections made in Reports > Export Settings.made.

Note: Depending on the browser and file type, use native tools to open or save the report(s).

Run Reports for a Master Plan

Quick Reminder: For HELP with running reports for some or all of sub plans at one time, see: Export Settings.

Cascade Master Plan Report Settings to a Sub plan

Determine Global and/or Report Group settings, as described above. Then, under Cascade to Sub Plans, select: Yes. Click [Save] to apply the settings to relevant reports.

Note: By accessing individual sub plans, Report Settings can be tailored by sub plan.