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Internal (Availability Factor 2)

KEY TOPICS:

  • About Internal Availability
  • Add Feeders
  • Read Feeders from Promotion (and Transfer) Data
  • Import Feeders from an Existing Plan or External File
  • Additional Internal Availability Tools
    • Assign Feeders by Job Group (instead of Job Code)
    • Assign Weight to Feeder Jobs
    • Allow Feeders to Feed their own Job Groups
    • Delete a Feeder Job
    • Remove Downward Movement
  • Feeders in a Master Plan
    • Assign Feeders by Plan Group

RELATED STEPS:

Identify Feeder Jobs to Determine Internal Availability

About Internal Availability

Calculating Internal Availability involves identifying the pathways for promotion (or transfer) at your organization. As part of this analysis, jobs in source Job Groups are selected as "feeders" for target Job Groups. A feeder can be defined as a "staffed position that provides a normal path into a higher-level Job Group," although transfers may also be included in making the determination.

Along with External Availability, Internal Availability supports determining the overall Availability of qualified minority and female candidates for jobs at your organization.

Add Feeders

From the Availability > Internal Availability screen, select a target group from the Job Group drop-down. If there are any feeders already assigned to this group, they will be displayed.

Choose [Add] from the upper toolbar, and a list of potential Feeder Job Codes will display for the Current Job Group. At the top of the menu: Select a Feeder Job Group, which will be the source of feeders.

After checking one or more Job Codes, click [Add Feeders].

Notes: At least one Roster employee must be assigned to the Job Code/Title before the position can be designated as a feeder. Feeders will typically not be assigned for entry-level Job Groups.

Example: You may select feeders from different source Job Groups: Target Job Group 1B may have feeders from source Job Group 2A and 3A.

Repeat these steps for each Job Group.

Read Feeders from Promotion (and Transfer) Data

balanceAAP can identify feeders for you.

Click [Read Feeders] in the upper toolbar to access the Feeder Options menu. Select the appropriate options from the following:

Read Feeders from Promotion AND/OR Transfer (data)

Apply to Current Job Group OR Apply to All Job Groups

Append (add to existing) OR Overwrite (replace existing)

Once the selections are made, click [Apply].

Import Feeders from an Existing Plan or External File

Click [Import]. Choose one of the following:

  • From an Existing Plan — Choose Company, Establishment, and Plan from the drop-downs.
  • From an External File — Choose Excel, Access, or text File Type; upload the file; follow the guided prompts, based on file type, and choose Append (add) OR Overwrite (replace).

Click [Import Feeders].

Feeders in a Master Plan

Select Feeders from Other Plans

When jobs from one location/sub plan can be considered feeders for another sub plan, feeders can be selected from those plans.

Choose [Feeder Options] from the upper toolbar. Check the box for: Allow feeders to be selected from other plans.

Choose Company, Establishment, and Plan from the drop-downs. Proceed to assigning feeders in the same manner as described above.

Cascade Feeders to Sub plan

The following functions can be cascaded to sub plans, using a check box at the bottom of the page:

  • Import Feeders
  • Read Feeders from Promotion (and Transfer) Data

The following Additional Internal Availability Tools also have cascade options:

  • Remove Downward Movement
  • Feeder Job Weights

(Master Plan) Set Feeders by Plan Group

If Plan Groups were set up as Reporting Levels, a drop-down in the Internal Availability menu header will allow you to select a Plan Group before assigning feeders. The process is the same as described above, except that particular options will be available for cascading settings to sub plans in the Plan Group