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Start with Requisition Basics

JUMP TO: Use the Requisition List

KEY TOPICS:

Building and Track Job Postings, with balanceTRAK Requisitions

Use Requisitions to Support the Hiring Process

Accessible from the side navigation menu, the Requisitions module functions as the "one-stop" resource for tracking job postings, screening applicants, and selecting new hires. In the left-hand column, the Requisitions list identifies each Requisition by key identifiers, while the Requisition Detail for a selected Requisition (as indicated by highlight) will house all key information and tasks for each job posting.

Understanding Requisition Components

How Requisitions are Numbered

balanceTRAK is configured to automatically number Requisitions, based on your organization's unique numbering system, which may be comprised of digits to signify year, month, department, job code, and the like.

Your Implementation may allow numbers to be added by the Requisition creator. If so, a required field for Requisition Number will display in the Add Requisition menu (which is described at xxxxxx). The Number cannot be changed after the Requisition is created.

Cross-reference for Administrators: In determining a Requisition numbering system, external job board requirements that may limit the number of digits should be considered. See: Client Settings /Requisitions.

Requisition (Field) Categories

As Requisitions advance, they will be identified by three categories:

  • Pending
  • Open
  • Closed

Cross-references:

Requisition Fields

A Requisition is composed of Fields that represent the Job Posting's key data points. Fields will be visible as a new Requisition is created, and then later, they are stored on the Requisition's Fields tab. Fields can be associated by Group.

Requisition Summary Details

Field Attributes
  • Field Formats —
  • Required versus Optional Fields — Required Fields will be marked with an asterisk, both while a Requisition is being created and later, after it is added to the system and available for editing.

Examples: Typical required fields include: Type of Position. [Business unit] Code, Job Code, Location, and Posting Start Date. Examples of Fields that may be optional include Salary Range and Posting End Date.

After a Job Seeker applies, Fields may be locked to prevent editing.

About Creating and Editing a New Requisition

Cross-reference: