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Match Applicants and New Hires

RETURN TO: Data Tables (and Tools)

KEY TOPICS

Reconcile Applicant and New Hire Data

Both the Applicant and New Hire Data tables will contain information on who was hired at your organization and what job openings were filled during the plan's analysis period. Therefore, the two tables should be reviewed for accuracy. Data may be reconciled, if inconsistencies are found, or extraneous Applicant data may be removed.

Quick Tip: As an indicator of potential inconsistencies, compare the number of applicants hired to the number of new hires.

Access the Applicants to Hires Button

Navigate to Data > Data Tables, and select Applicant from the upper drop-down. Then, click the [Apps to Hires] button in the Applicant table header.

Export a Workbook to Review Data

After navigating to the bottom of the Rules menu, First, select whether to: Include Excel formatting. (Yes, will created a spreadsheet with shaded data rows.)

Next, click the button: [Export Apps to Hires Workbook]. The system will generate an Excel file, showing issues by category for your review (e.g., Partial Matches, Hired Applicants without New Hire).

For information on importing a corrected workbook, jump to Import Corrected Apps to Hires below.

Perform Batch Processing to Reconcile Data

At the bottom of the page, the Batch Processing toolbar includes the following buttons, which initiate operations to "clean up" data, depending on the issue(s) presented:

    Use "Swap Hires" to Automatically Update the Applicant table
    1. SwapCarefully Hiresreview —the AfterApplicant carefullytable reviewingfor "Hired" entries in the Applicant Disposition code,column, clickas these entries will be replaced with appropriate data from the New Hire table.
    2. Click the [Swap Hires] button in the Batch Processing toolbar. to have balanceAAP reconcile the tables. The system will overwrite all applicants with a Disposition code of "hired" and insert information from the New Hire table. Disability(Disability and Veteran status will also be transferred.transferred.)
    3. Clean

    "Clean up RequisitionsRequisitions" —Based If you haveon Requisition numbersNumber
    in the data, and selectSelect [Clean up Requisitions] from the Batch Processing toolbar, two options are presented:
      1. Delete Applicants, if Requisition lacks an Applicant Disposition Code of Hired.
      2. Update Requisition Job Codes to match the Job Code of the New Hire(s), if one Job Code was used in both.

Click the [Clean up Requisitions] button again to start the process.

  • Update Applicant Info — Click the third button from the left to globally update blank and/or mismatched entries in the Applicant table with corresponding New Hire entries. From the provided menu, select a field (e.g., Job Code, Req[uisition] #); then choose whether to update Blank, Mismatched, or both types of values. Choose [Update] to apply. You can also [Preview] the updates in table format before applying them.
  • Import Corrected Apps to Hires — Once a workbook has been exported (as described above) and corrected, it can be re-imported into the system, by clicking this button. First, select a Hired Disposition code from the provided drop-down. Next, [Choose File] from your computer, and click the [Upload] button.