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BalanceAAP > File Structure Details / Reference Tables

RETURN TO: Understanding BALANCEaap Data Import Requirements

KEY TOPICS:

  • Reference Tables
  • Data Tables

Reference Tables

The term "Required," as shown in the column headers below, refers to a system requirement for operation.

Applicant Disposition

Field Name Data Type Length Required Master Plan Required
Disp Code Text 20 Yes Yes
Hired True/False No No
Offer Extended True/False No No
Internal Successful True/False No No
Reason Text 50 No No
Exclude True/False No No
UserField Text 255 No No

Department

Field Name Data Type Length Required Master Plan Required
Dept Code Text 20 Yes Yes
Dept Name Text 50 No No
Reports To Text

 20 No No
UserField Text 255 No No

Grade

Field Name Data Type Length Required Master Plan Required
Grade Text 20 Yes Yes
Salary Midpoint Number No No
UserField Text 255 No No

Job Code

Field Name Data Type Length Required Master Plan Required
Job Code Text 20 Yes Yes
Job Title Text 50 No No
Grade Text 20 No No
Job Group Text 20 Yes Yes
Census Code Text 4 No No
Job Family Text 20 No No
Job Family Description Text 255 No No
UserField Text 255 No No

Job Group

Field Name Data Type Length Required Master Plan Required
Job Group Text 20 Yes Yes
Group Name Text 50 No No
EEO Code Text 3 Yes Yes
UserField Text 255 No No

Plan Code (Master Plan)

Field Name Data Type Length Required Master Plan Required
Plan Code Text 50 No Yes
Company Text 250 No Yes
Establishment Text 250 No Yes
Reasonable Recruitment Area Text 250 No No
City Text 50 No No
State Text >2 No No
County Text 50 No No
Zip Code Number 5 No No
UserField Text 255 No No

Promotion Code

Promotion Code Reason
CP Competitive
NP Natural Progression

Termination Code

Field Name Data Type Length Required Master Plan Required
Prom Code Text 20 Yes Yes
Reason Text 50 No No
UserField Text 255 No No

Field Name Data Type Length Required Master Plan Required
Term Code Text 20 Yes Yes
Voluntary True/False No No
Reason Text 50 No No
UserField Text 255 No No

Transfer Code

Field Name Data Type Length Required Master Plan Required
Transfer Code Text 20 Yes Yes
Reason Text 50 No No
UserField Text 255 No No

Veteran

Field Name Data Type Length Required Master Plan Required
Veteran Code Text 5 Yes Yes
Description Text 50 No No
Vietnam Veteran True/False No No
Special Disabled Veteran True/False No No
Other Veteran True/False No No
Newly Separated Veteran True/False No No
Service Medal True/False No No

User-Defined Drilldown Level

Field Name Data Type Length Required Master Plan Required
Drilldown Field Text Yes* Yes*
Description Text No No
Zip Code Text No No

User-Defined Rollup Level (Master Plan only)

Field Name Data Type Length Required Master Plan Required
Rollup Field Text No No
Description Text No No
Zip Code Text No No


Data Tables

Applicant

Field Name Data Type Length Required Master Plan Required
Applicant No Text 11 No No
First Name Text 50 No No
Last Name Text 50 No No
Race Code Text 20 No No
Gender Code Text 20 No No
Job Code Text 20 Yes Yes
Dept Code Text 20 No No
Disp Code Text 20 Yes Yes
Hire Date Date No No
Application Date Date No No
Req Text 50 No No
Referral Source Text 50 No No
Plan Code Text 20 No No
UserField Text 255 No No
Drilldown Field Text  

Yes*

 Yes*
Rollup Field Text  

No

 No

New Hire

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Veteran Code Text 5 No No
Vets Date Date   No No
Job Code Text 20 Yes Yes
Dept Code Text 20 No No
Hire Date Date No No
Referral Source Text 50 No No
Application Date Date No No
Plan Code Text 50 No Yes
Req Text 50 No No
UserField Text 255 No No
Drilldown Field Text   Yes* Yes*
Rollup Field Text   No

No

Promotion

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Old Job Code Text 20 Yes Yes
New Job Code Text 20 Yes Yes
Old Dept Code Text 20 No No
New Dept Code Text 20 No No
Prom Code Text 20 No No
Prom Date Date No No
Plan Code Text 50 No Yes
Promotion ID Text 20 No No
UserField Text 255 No No
Drilldown Field

Text

   Yes* Yes*
Rollup Field

Text

   No No

Promotion Pool

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Old Job Code Text 20 Yes Yes
New Job Code Text 20 Yes Yes
Old Dept Code Text 20 No No
New Dept Code Text 20 No No
Plan Code Text 50 No Yes
Promotion ID Text 20 Yes No
UserField Text 255 No No
Drilldown Field Text   Yes* Yes*
Rollup Field

Text

   No No

Report Distribution Users

Field Name Data Type Length Required Master Plan Required
Email Address Text 2500 Yes Yes
First Name Text 50 Yes Yes
Last Name Text 50 Yes Yes
Publish Group Text 50 No No
Plan Code Text 50 No No

Roster

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes
Department Code Text 20 Yes Yes
Hire Date Date No No
Veteran Code Text 5 No No
Annualized Salary Number No No
Starting Salary Number No No
Reports In True/False No No
Reports Out True/False No No
Annotation Only True/False No No
Work Location Text 50 No No
Report Location Text 50 No No
Reports to Plan Text 50 No No
Plan Code Text 50 No Yes
Supervisor True/False No No
Supervisor Emp # Text 11 No No
VETS Date Date No No
UserField Text 255 No No
Work Zip Code Text  

No

 No
Home Zip Code Text  

No

 No
Drilldown Field Text  

Yes*

 Yes*
Rollup Field Text  

No

 No

Termination

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes
Dept Code Text 20 No No
Term Code Text 20 Yes Yes
Term Date Date No No
Plan Code Text 50 No Yes
Termination ID Text 20 No No
UserField Text 255 No No
Drilldown Field Text

 

 Yes* Yes*
Rollup Field Text

 

 No No

Termination Pool

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes

Dept Code

 Text 20 No No
Plan Code Text 50 No Yes
Termination ID Text 20 Yes

No
UserField Text 255 No No
Drilldown Field

Text

   Yes* Yes*
Rollup Field

Text

   No No

Transfer

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Old Job Code Text 20 Yes Yes
New Job Code Text 20 Yes Yes
Old Dept Code Text 20 No No
New Dept Code Text 20 No No
Transfer Code Text 20 No No
Transfer Date Date No No
Plan Code Text 50 No Yes
UserField Text 255 No No

Drilldown Field

 Text   Yes* Yes*

Rollup Field

 Text   No No

Note: Drilldown fields on Data tables, as displayed above, are required by the system ONLY if you include a Drilldown Reference table (as outlined above). These fields are marked with an (*) asterisk.