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Review the Job Seeker's Submitted Forms

JUMP TO: Display Resume, Cover Letter, and Forms

KEY TOPICS:

  • Overview of the Forms Tab
    • What Forms can a Job Seeker Complete?
    • How Forms are Organized
  • View a Form (in PDF)
    • Navigate, Print, or Download Completed Forms
    • About Form Status
    • View (and Edit) an Incomplete Form (Administrators only)
  • Add an HR Form

View Submitted Job Seeker Forms

Overview of the Forms Tab

In the Job Seeker detail, the Forms tab houses the APPLICATION and other Forms the Job Seeker has completed in response to the Job Posting. This tab is located at the second position in the tab header, providing detailed access to the data your organization requested from the applicant.

Quick Reminder: A Job Seeker applying to multiple positions at your organization may complete different Forms for each Requisition. Make sure the proper Requisition, associated with the Job Seeker, is being displayed.

What Forms can a Job Seeker Complete?

Based on your organization's specific set-up, the Job Seeker may submit one or more of the following standard Forms:

  • PRESCREENER
  • APPLICATION (Required)
  • SELF-IDENTIFICATION
  • BACKGROUND CHECK
  • ASSESSMENT

How Forms are Organized

A sub-tab will display in Forms for each completed Form, labeled by type, and may use your organization's terminology (e.g., MAIN APPLICATION, GENERAL ASSESSMENT). When the submitted Form has arrived but has not yet been viewed, the sub-tab will be marked as "New."

Cross-references:

  • For definitions of the above Form categories, see: Learn About Form Types.
  • Forms may be collected when the Job Seeker applies as part of the implemented process (e.g., PRESCREENER); completed at a kiosk (where installed); or sent to a Job Seeker later. See: Send Email from the Job Seeker List.

About Form Status

The Form's sub-tab will display an upper toolbar on the right that will also indicate Form status. However, most users will not see a Form until the Job Seeker has completed it. Therefore, the status for every Form will be indicated as: Completed (on [date]).

For those with system permissions, the status of the Form can also be indicated in the tab's toolbar as:

  • Started But Not Completed

    • OR

  • Not Started

View a Form (in PDF)

The Form represented by the first sub-tab to the left will display on entry. To show a different Form, select the appropriate sub-tab from the tab header.

Navigate, Print, or Download Completed Forms

Among other tools, the PDF viewer for viewing completed Forms comes with familiar header tools to:

  •   View Thumbnails (in the Sidebar)
  •   Search
  •   Zoom
  •   Navigate through pages
  •   Print
  •   Download

About Form Status

Most users will not see a Form until the Job Seeker has completed it. Therefore, the upper toolbar status (to the right) will be indicated as: Completed.

For those with system permissions, the status of the Form can also be indicated in the upper toolbar as:

  • Started But Not Completed

    • OR

  • Not Started

View (and Edit) an Incomplete Form (Administrators only)

The Administrator may view an incomplete Form, and Edit the Form, by expanding the status bar, and clicking the displayed icon.

Add an HR Form

A quick-link icon is available on the Forms tab to add an HR Form to that repository. Click the Add HR Form icon, and select the relevant Form from the drop-down.

Quick Tip: One of the key uses for this feature is: Adding the INTERVIEW Form, as completed by the Interviewer, to the Job Seeker record.