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BalanceAAP > File Structure Details / Data Tables

RETURN TO: File Structure Details / Reference Tables

KEY TOPICS:

  • Applicant
  • New Hire
  • Promotion
  • Roster
  • Termination
  • Transfer
  • Promotion Pool
  • Termination Pool
  • Report Distribution (Hub) Users


Data Tables

The term "Required," as shown in the column headers below, refers to a system requirement for operation.

Applicant

Field Name Data Type Length Required Master Plan Required
Applicant # Text 11 No No
First Name Text 50 No No
Last Name Text 50 No No
Race Code Text 20 No No
Gender Code Text 20 No No
Job Code Text 20 Yes Yes
Job Title Text 50 No No
Job Group Text 20 No No
Job Group Name Text 50 No No
Department (Dept) Code Text 20 No No
Disposition (Disp) Code Text 20 Yes Yes
Reason Text 50 Yes Yes
Hire Date Date No No
Application Date Date No No
Requisition (Req) # Text 50 No No
Referral Source Text 50 No No
Plan Code (Master Plan) Text 20 No No
User Field Text 255 No No
Drilldown Field Text   Yes* Yes*
Rollup Field Text   No No

New Hire

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Veteran Code Text 5 No No
VETS Date Date   No No
Job Code Text 20 Yes Yes
Department (Dept) Code Text 20 No No
Dept Name Text 50 No No
Hire Date Date No No
Referral Source Text 50 No No
Application Date Date No No
Plan Code Text 50 No Yes
Requisition (Req) # Text 50 No No
UserField Text 255 No No
Drilldown Field Text   Yes* Yes*
Rollup Field Text   No No

Promotion

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Old Job Code Text 20 Yes Yes
New Job Code Text 20 Yes Yes
Old Department (Dept) Code Text 20 No No
New Dept Code Text 20 No No
Promotion (Prom) Code Text 20 No No
Prom Date Date No No
Plan Code Text 50 No Yes
Prom # Text 20 No No
User Field Text 255 No No
Drilldown Field Text   Yes* Yes*
Rollup Field Text   No No

Roster

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes
Job Title Text 50 No No
Job Group Text 20 No No
Job Group Name Text 50 No No
Grade Text 20 No No
Department (Dept) Code Text 20 Yes Yes
Dept Name Text 50 No No
Annualized Salary Number No No
Starting Salary Number No No
Hire Date Date No No
Reports In True/False No No
Reports Out True/False No No
Annotation Only True/False No No
Work Location Text 50 No No
Report Location Text 50 No No
Reports to Plan Text 50 No No
Plan Code (Master Plan) Text 50 No Yes
Supervisor True/False No No
Supervisor Employee (Emp) # Text 11 No No
IWD True/False No No
Veteran Code (Legacy coding) Text 5 No No
VETS Date Date No No
Work Zip Code Text   No No
Home Zip Code Text   No No
Protected Veteran True/False No No
User Field Text 255 No No
Drilldown Field Text   Yes* Yes*
Rollup Field Text   No No

Roster: Additional Compensation Fields for Compliance Export

Wage Rate Number 20 Yes Yes
Typical Hours Integer 20 Yes Yes
Other Compensation (Comp) Number 20 Yes Yes
Status Text 20 Yes Yes

Termination

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes
Department (Dept) Code Text 20 No No
Termination (Term) Code Text 20 Yes Yes
Term Date Date No No
Plan Code (Master Plan) Text 50 No Yes
Termination (Term) ID Text 20 No No
User Field Text 255 No No
Drilldown Field Text   Yes* Yes*
Rollup Field Text   No No

Transfer

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Old Job Code Text 20 Yes Yes
New Job Code Text 20 Yes Yes
Old Department (Dept) Code Text 20 No No
New Dept Code Text 20 No No
Transfer Code Text 20 No No
Transfer Date Date No No
Plan Code (Master Plan) Text 50 No Yes
User Field Text 255 No No
Drilldown Field Text   Yes* Yes*
Rollup Field Text   No No

Promotion Pool

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Old Job Code Text 20 Yes Yes
New Job Code Text 20 Yes Yes
Old Department (Dept) Code Text 20 No No
New Dept Code Text 20 No No
Plan Code Text 50 No Yes
Promotion (Prom) ID Text 20 Yes No
User Field Text 255 No No
Drilldown Field Text   Yes* Yes*
Rollup Field Text   No No

Termination Pool

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes

Department (Dept) Code

 Text 20 No No
Plan Code (Master Plan) Text 50 No Yes
Termination (Term) ID Text 20 Yes No
User Field Text 255 No No
Drilldown Field Text   Yes* Yes*
Rollup Field Text   No No

Note: Drilldown fields on Data tables, as displayed above, are required by the system ONLY if you include a Drilldown Reference table (as outlined above). These fields are marked with an (*) asterisk.

Cross-references:

Report Distribution (Hub) Users

Field Name Data Type Length Required Master Plan Required
Email Address Text 2500 Yes Yes
First Name Text 50 Yes Yes
Last Name Text 50 Yes Yes
Publish Group Text 50 No No
Plan Code (Master Plan) Text 50 No No

Cross-references: