< back

Other Requisition Detail Tools

KEY TOPICS:

  • Stay Current, with Calendar Events
    • Add an Appointment
    • Show Appointments for all Requisitions
  • Add a Document to a Requisition
  • Track the Requisition's History
  • Add a Note to the Requisition
    • Show Appointments, History, or Notes for all Requisitions
    • View theExport History/Notes into Print FormatExcel

Use More Tools to Enhance Requisition Content

In support of Requisition worklfow, balanceTRAK offers additional tools to schedule Appointments, store Documents, jot down Notes, and View Requisition History. These tools are outlined below.

Stay Current, with the Requisition Calendar

The Requisition detail > Calendar tab displays any an Outlook-compatible calendar to help you keep track of Requisition-related events.

Note: Typical Events may include a status meeting, the last day of work for the outgoing incumbent, or the scheduled day(s) for interviews. A Closed Requisition will not display Events to the Calendar.

Add an Appointment

On the Calendar tab, click the Add Appointment icon, located on the left side, below the menu header. In the Edit Appointment menu:

  1. Select dates on the provided Calendar to indicate Start and End Dates
  2. Enter a Description
  3. Search for and select Recipients

Then, from a pre-populated menu of system users, use check boxes to: Select the People to Include for this Event. By default, the user creating the Event is checked. Using a checkbox, determine whether to: Send participants a notification e-mail. When the entries are complete, select [Save].

Show Appointments for all Requisitions

Add a Document to a Requisition

First, [Add] a Requisition, or click the [Edit] icon for an existing one to open the Review Requisition detail. Navigate to the Documents menu.

Click on the [Plus Sign], located on the right of the Documents menu header. The Upload Documents menu appears. Provide a Description; then Select a File, using the [Browse] function. Click [Upload] to add the file to the Documents list by: File Name and Description.

Track the Requisition's History

The History tab records the system activities associated with the Requisition. Each History record lists:

  • Date
  • Email (of user associated with the action)
  • Description

In preserving the Requisition's History, balanceTRAK automatically records — and time stamps — key activities, such as data entry/deletion, completion of required activities, approvals, and status. System Notes cannot be deleted.

Add a Note to the Requisition

As the job opening is posted, Job Seekers interact with your organization, and the hiring decision is being made, Notes can be added to the Requisition. In table format, Notes are automatically labeled with the Date of entry and the author's Email (Address). Because Notes may serve as a reminder for necessary follow-up activity, the Note can be designated as a Task and a Due Date recorded.

After selecting the Notes tab from the Requisition detail header:

  1. Click the Add New icon, located at the top of the window.
  2. Enter text for the Note in the provided field.
  3. If desired, toggle the Task button to the active position. Then, insert a Due Date, using a two-digit month, two-digit day, and four-digit year.
  4. Finally, click [Save].

To return to the Notes tab without recording the Note, select the [Discard] button.

To the left of each record on the Notes table, icons are available to [Edit] or [Delete] a record. In addition, each Tasks is labeled with a Flag icon.

View the History/Notes in Print Format

Click the [Display] icon, also located in the menu header. The History/Notes appear in a new window, suitable for printing or saving.