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Review the Job Seeker's Submitted Forms

JUMP TO: Display Resume, Cover Letter, and Forms

KEY TOPICS:

  • What Forms can a Job Seeker Complete?
    • How Forms are Organized
    • About Form Status
  • View a Form (in PDF)
    • Navigate, Print, or Download Completed Forms
    • Edit or Reopen a Form (Administrators only)
  • Add an HR(-only) Form

Overview of the Forms Tab

In the Job Seeker detail, the Forms tab houses the APPLICATION and other Forms the Job Seeker has completed in response to the Job Posting. This tab is located at the second position in the tab header, providing detailed access to the data your organization has requested from the applicant.

Quick Reminder: A Job Seeker applying to multiple positions at your organization may complete different Forms for each Requisition. Make sure the proper Requisition, associated with the Job Seeker, is being displayed.

What Forms can a Job Seeker Complete?

Based on your organization's specific set-up, the Job Seeker may submit one or more of the following standard Forms:

  • PRESCREENER
  • APPLICATION (Required)
  • SELF-IDENTIFICATION
  • BACKGROUND CHECK
  • ASSESSMENT

How Forms are Organized

A sub-tab will display in Forms for each completed Form, labeled by type, and may use your organization's terminology (e.g., MAIN APPLICATION, GENERAL ASSESSMENT). When the submitted Form has arrived but has not yet been viewed, the sub-tab will be marked as "New."

Cross-references:

  • For definitions of the above Form categories, see: Learn About Form Types.
  • Forms may be collected when the Job Seeker applies as part of the implemented process (e.g., PRESCREENER); completed at a kiosk (where installed); or sent to a Job Seeker later. See: Send Email from the Job Seeker List.

About Form Status

The Form's sub-tab will display a status bar at the upper right. However, most users will only see a Form when it has been fully completed by the Job Seeker. Therefore, the status for every Form will most likely be indicated as: Completed (on [date]).

For those with system permissions, the status of the Form can also be indicated as:

  • Started But Not Completed

    • OR

  • Not Started

See the related instruction below for: Edit and Reopen a Form (Administrators only).

View a Form (in PDF)

The Form represented by the first sub-tab to the left will display on entry. To show a different Form, select the appropriate sub-tab from the tab header.

Navigate, Print, or Download Completed Forms

Each Form's sub-tab will be largely comprised of a window, displaying the completed Form. Among other tools, the PDF viewer for viewing each Form comes with familiar header tools to:

  •   View Thumbnails (in the Sidebar)
  •   Search
  •   Zoom
  •   Navigate through pages
  •   Print
  •   Download

Edit or Reopen a Form (Administrators only)

The Administrator may perform additional actions for each Form, by expanding the upper status bar:

  • Edit Job Seeker Answers
  • Reopen the Form for the Job Seeker, so he or she can supplement the informationinformation. (The status bar will indicate the Form is Reopened.)

Caution: Consider the use of each tool carefully. When a Form is Reopened, not only can this action can impact Job Seeker Stage, but it can also impact whether the Form, now considered incomplete, is displayed to users.

Add an HR(-only) Form

A quick-link icon is available on the upper left, above the PDF display window, to add an HR Form to the Forms repository. Click the Add HR Form icon, and select the relevant Form from the drop‑down.

Cross-reference: An INTERVIEW Form can be added, via the Interview tab.