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BalanceTRAK > Questions > Determine Options for Answers

BEGIN HERE: Questions (Library)

KEY TOPICS:

  • Select Options for the following Question types:

    • Check Boxes
    • Long Text
    • Option (Radio) Buttons
    • Skills
    • Table Driven
    • Text
    • Yes/No

    Select Answer Options for a Question

    While some Questions will simply require the Job Seeker to enter text, others in the Questions library will require the Job Seeker to make selections from answer menus and/or provide further information. Therefore, the Edit Question menu offers tools to create answer Options, based on the particular Type of Question.

    Once the answer Options have been determined, these Questions will be ready for use in Form Templates. A Check mark in the Complete column will indicate a Question has been saved with appropriate answer Options.

    The Edit Question menu, including Options (or Additional Information), can be accessed in two ways:

    • After a Question is added (and the type determined), the system will automatically direct you there.
    • From the Questions list, click the Question's [Edit] icon.

    Note: A Question belonging to one of the following types will not display an Options (or Additional Information) menu: Acknowledgement, Date, Label, Numeric, and Signature.

    Check Boxes

    When the Options menu appears, choose [Add]; and follow instructions on the Add Option window. (Optional) Using the provided drop-down, indicate whether the Job Seeker must also provide: Additional Information; and select: None, Text, or Date.

    Long Text

    Using the provided Additional Options menu, a Job Seeker’s RESUME field can be linked to the answer to field (when included on the RESUME). Select a RESUME Section from the provided drop-down.

    Option (Radio) Buttons

    When the Options menu appears, choose [Add]; and follow prompts on the Add Option window. If applicable, indicate whether the Job Seeker must provide Additional Information, using the provided drop-down, and select: None, Text, or Date.

    Skills

    Using the Skills (Options) menu, begin by setting up the number of columns (up to five) and rows to include, by clicking the [Add] icon for each axis, as many times as needed. Starting with each column, enter the column header text, and select a question type from the provided drop-down:

    • Text
    • Date
    • Check box
    • Table Driven (described next)

    Add the row header text for each row.

    To remove a column or row, click the [Delete] icon.

    Example: A Skills table could be set up so that the Job Seeker can rate his or her experience with Office products. A row would be provided for each Office application, with columns representing level/years of use.

    Table Driven

    From the Options menu, select the table that contains the answers to the Table Driven Question. You can also identify the choices that require Additional Information, and define that information.

    Example: Your organization asks each Job Seeker to answer the Question, “Are you an External or Internal candidate?" If the Job Seeker chooses "Internal", your organization would now like to make a secondary request: "Please select your current department.” A "Departments" Reference table would be developed, making the department names available for selection by the Internal Job Seeker.

    Table/Driven would be selected as the Question type, and “Applicant Type” would be chosen from the (Reference) Table Name drop-down.

    Cross-reference: To learn more, see: Reference Tables.

    Text

    Using the provided Additional Options menu, a Job Seeker’s RESUME field can be linked to the answer to field (when included on the RESUME). Select a RESUME Section from the provided drop-down.

    Yes/No

    Using the Additional Options menu, drop-downs will be provided for the following prompts:

    • When the job seeker selects the following answer: (Yes, No)
    • Ask them to provide the following information: (None, Text, Date)

    Example: A Question inquiring whether the applicant has a valid state driver’s license must be answered “Yes” or “No”. Option Text may be included with the “Yes” answer as follows: “If Yes, provide the expiration date”. The Job Seeker would then provide a Date.