< back

Schedule the Job Seeker Interview

KEY TOPICS:

  • Schedule an Interview on the Calendar
  • Manage Interview Forms
    • View the Associated Forms
    • Edit an Existing HR Form (Interview Form Template only)
    • Upload an HR Form
  • Participate in an Interview as an Attendee
    • About the Interview Notification Email
    • Complete the HR / Interview Form

Support the Job Seeker Interview, with a Calendar event (and Interview Form)

The Job Seeker detail > Interview tab is divided into two sub-tabs that support the Interview process:

  1. The Calendar sub-tab facilitates Interview scheduling and the selection of attendees and Job Seeker-related materials (e.g., RESUME, INTERVIEW Form).
  2. The Forms sub-tab stores the blank and completed INTERVIEW Forms.

Begin by visiting the Calendar sub-tab.

Schedule an Interview on the Calendar

Follow these steps to add an Interview to the Calendar:

  1. Using the Calendar's header buttons, select to view by: list, day, week (default), OR month.
  2. On the Calendar, click the desired date to highlight it.
  3. Choose the [Add Interview] button from the header toolbar to expand the Attendees menu, which will display to the left of the Calendar. (The Start Date field will be pre-populated with the previously highlighted date.)
  4. Search for Attendees, and add each one, as needed. (The included Attendees will display by name, and an Attendee can be deleted, if added by mistake.)
  5. Enter an Interview time, using the two provided drop-downs.
  6. Repeat the selection process for End Date. (The End Date will be pre-populated with the Start Date.)
  7. (Optional) Enter a Description and Location in the provided text fields.
  8. Check off how to Notify Job Seeker, by: Email AND/OR Text.
  9. Check off the attachments to include, when sending the Interview notification to colleagues: RESUME, COVER LETTER, and/or HR FORM (e.g., Blank INTERVIEW Form).

Finally, choose the [Save] button to add the Interview to the Calendar and initiate the notification process, or click [Cancel] to close the menu without creating the Interview.

Manage Interview Forms

Because options for the Forms sub-tab display will be based on a scheduled Interview, this window will typically be your second stop after scheduling a Calendar event and associating a Form with the Interview (as described above).

View the Associated Form(s)

Once an Interview is added to Calendar and a Form Template as been chosen, proceed to the Interview sub-tab. Make entries in the upper drop-downs to show the proper Interview-related Form:

  • Select Interview
  • Select Attendee

Edit an Existing HR Form (Interview Form Template only)

Participate in the Interview as an Attendee

About the Interview Notification Email

Interview Attendees whowill havereceive:

  • A receivedCalendar afile for adding to the event their personal Calendars
  • A PDF of the Interview Form, if one is in place

Complete the HR / Interview Form