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BalanceAAP > File Structure Details / Data Tables

RETURN TO: File Structure Details / Reference Tables

KEY TOPICS:

  • Applicant
  • New Hire
  • Promotion
  • Roster
  • Termination
  • Transfer
  • Promotion Pool
  • Termination Pool
  • Report Distribution (Hub) Users

Data Tables

The term "Required," as shown in the column headers below, refers to a system requirement for operation.

Fields listed below in italic are for custom uses beyond the AAP structure.

If you have special data needs, balanceAAP Help Cross-references:

Applicant

Field Name Data Type Length Required Master Plan Required
Applicant # Text 11 No No
First Name Text 50 No No
Last Name Text 50 No No
Race Code Text 20 No No
Gender Code Text 20 No No
Job Code Text 20 Yes Yes
Job Title Text 50 No No
Job Group Text 20 No No
Job Group Name Text 50 No No
Dep(ar)t(ment) Code Text 20 No No
Disp(osition) Code Text 20 Yes Yes
Reason Text 50 Yes Yes
Hire Date Date^ - No No
Application Date Date^ - No No
Req(uisition) # Text 50 No No
Referral Source Text 50 No No
Plan Code (Master Plan) Text 20 No No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

New Hire

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes
Job Title Text 50 No No
Job Group Text 20 No No
Job Group Name Text 50 No No
Dep(ar)t(ment) Code Text 20 No No
Dept Name Text 50 No No
Hire Date Date^ - No No
Referral Source Text 50 No No
Req(uisition) # Text 50 No No
Application Date Date^ - No No
Plan Code Text 50 No Yes
Veteran Code (Legacy) Text 5 No No
VETS Date Date^ - No No
IWD (Disability Status) True/False - No No
Protected Veteran (Status) True/False - No No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

Promotion

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Old Job Code Text 20 Yes Yes
New Job Code Text 20 Yes Yes
Old Dep(ar)t(ment) Code Text 20 No No
New Dept Code Text 20 No No
Prom(otion) Code Text 20 No No
Prom Date Date^ - No No
Plan Code Text 50 No Yes
Prom # Text 20 No No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

Roster

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes
Job Title Text 50 No No
Job Group Text 20 No No
Job Group Name Text 50 No No
Grade Text 20 No No
Dep(ar)t(ment) Code Text 20 Yes Yes
Dept Name Text 50 No No
Annualized Salary Number^ 20 No No
Starting Salary Number^ 20 No No
Hire Date Date^ - No No
Reports In True/False - No No
Reports Out True/False - No No
Annotation Only True/False - No No
Work Location Text 50 No No
Report Location Text 50 No No
Reports to Plan Text 50 No No
Plan Code (Master Plan) Text 50 No Yes
Supervisor True/False - No No
Supervisor Emp(loyee) # Text 11 No No
IWD (Disability Status) True/False No No
Veteran Code (Legacy) Text 5 No No
VETS Date Date^ - No No
Work Zip Code Text 5 No No
Home Zip Code Text 5 No No
Protected Veteran (Status) True/False - No No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

Roster: Additional Fields for Compensation Export

Field Name Data Type Length Required Master Plan Required
Wage Rate Number^ 20 Yes Yes
Typical Hours Integer 20 Yes Yes
Other Comp(ensation) Number^ 20 Yes Yes
Status Text 20 Yes Yes

Termination

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes
Dep(ar)t(ment) Code Text 20 No No
Term(ination) Code Text 20 Yes Yes
Term Date Date^ - No No
Plan Code (Master Plan) Text 50 No Yes
Term(ination) ID Text 20 No No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

Transfer

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Old Job Code Text 20 Yes Yes
New Job Code Text 20 Yes Yes
Old Dep(ar)t(ment) Code Text 20 No No
New Dept Code Text 20 No No
Transfer Code Text 20 No No
Transfer Date Date^ - No No
Plan Code (Master Plan) Text 50 No Yes
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

Promotion Pool

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Old Job Code Text 20 Yes Yes
New Job Code Text 20 Yes Yes
Old Dep(ar)t(ment) Code Text 20 No No
New Dept Code Text 20 No No
Plan Code Text 50 No Yes
Prom(otion) ID Text 20 Yes No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

Termination Pool

Field Name Data Type Length Required Master Plan Required
Employee # Text 11 Yes Yes
First Name Text 50 No No
Last Name Text 50 No No
Race Text 20 Yes Yes
Gender Text 20 Yes Yes
Job Code Text 20 Yes Yes

Dep(ar)t(ment) Code

 Text 20 No No
Plan Code (Master Plan) Text 50 No Yes
Term(ination) ID Text 20 Yes No
User Field Text 255 No No
Drilldown Field Text 255 Yes* Yes*
Rollup Field Text 255 No No

Notes:

Drilldown Fields: As marked above with an (*) asterisk, Drilldown fields are required by the system ONLY if you include a Drilldown Reference table.

^Year format is: 2-digit month/2-digit day/2- or 4-digit year. Number includes two decimal places.

Report Distribution (Hub) Users

Field Name Data Type Length Required Master Plan Required
Email Address Text 250 Yes Yes
First Name Text 50 Yes Yes
Last Name Text 50 Yes Yes
Publish Group Text 50 No No
Plan Code (Master Plan) Text 50 No No