BalanceTRAK > Reports > Filter (Optional)

RETURN TO: TRAK Reports

KEY TOPICS:

  • Filter by Selected Field
  • Group by Selected Field

RELATED TOPIC:


Customize Reporting by Selecting Data Values

Quick Tip: When working with TRAK Reports, two related tabs control reporting options in different ways — While Filter settings (outlined below) narrow and sort all results by field values, Report Settings (on the adjacent tab) determine what fields to include as columns for applicable Reports.

Before you begin outputting TRAK Reports, read this article, describing the module's Filter tab. By selecting Filter values within Requisition fields, you can globally tailor the reporting output to hone in on particular areas of interest.

Please note that while some fields are typical to all Implementations (e.g., Requisition Number), other fields will be specific to your balanceTRAK Implementation (e.g., Location code, Recruiter [code or name]).

Note: Filters by Report Group (e.g., for Job Seeker- or Requisition-specific reports) are available on TRAK Reports, using [Group Settings].

Filter by Selected Field

The upper Filter menu allows you to: Filter reports on the selected field.

Choose one of provided options, which will include, but are not limited to:

  • Requisition Number
  • Location Code

The default setting is: Do not filter on a field.

If a field is chosen, the menu will expand to include existing values available in the field. Select one or more of the provided values. You can also select All or None.

Group by Selected Field

The lower Filter menu provides options to: Group reports on the selected field. This setting will result in a report that is sorted by values in the Requisition field.

The default setting is: Do not group on a field.

Notes: If a Filter is currently set, you may only Group by a level that is higher than the field currently being filtered on. In addition, "Group Reports by" on the TRAK Reports > [Group Settings] menu will supersede the Filter group setting applied here.


Examples: If a company relies on "Division" as the business unit, filter values may include "Marketing (California)" and "Public Affairs (Washington, DC)". Reporting results will only output for those two Divisions.

Meanwhile, a report, simply grouped by "Division", will display "line-item" results for each named Division in the organization.

Click [Save], which will apply the settings to the next report, viewed or exported via balanceTRAK.

Along with indicating a Filter is in place, a banner on the TRAK Reports page will provide a link to restore the default (unfiltered) parameters.