< back

Review the Job Seeker's Submitted Forms

JUMP TO: Display Resume, Cover Letter, and Forms

KEY TOPICS:

  • What Forms can a Job Seeker Complete?
    • How Forms are Organized
    • About Form Status
  • View a Form (in PDF)
    • Navigate, Print, or Download Completed Forms
    • Edit or Reopen a Form (Administrators only)
  • Add an HR(-only) Form to the Job Seeker Record

Overview of the Forms Tab

In the Job Seeker detail, the Forms tab houses the APPLICATION and other Forms the Job Seeker has completed in response to the Job Posting. This tab is located at the second position in the tab header, providing detailed access to the data your organization has requested from the applicant.

On the initial visit into a Job Seeker record,record for your session in the Job Seekers module, the Forms > Resumetab will display,be the landing page, displaying the RESUME, if one is stored for the Job Seeker. On return visits in the same session, the system will remember the last detail tab you visited.

Quick Reminder: A Job Seeker applying to multiple positions at your organization may complete one or more different Forms for each Requisition. Make sure the proper Requisition, associated with the Job Seeker, is being displayed.

What Forms can a Job Seeker Complete?

Based on your organization's specific set-up, the Job Seeker may submit one or more of the following standard Forms:

  • PRESCREENER
  • APPLICATION (Required)
  • SELF-IDENTIFICATION
  • BACKGROUND CHECK
  • ASSESSMENT

How Forms are Organized

A sub-tab will display in Forms for each completed Form, labeled by type, and may use your organization's terminology (e.g., MAIN APPLICATION, GENERAL ASSESSMENT). When the submitted Form has arrived but has not yet been viewed, the sub-tab will be marked as "New."

Cross-references:

  • For definitions of the above Form categories, see: Learn About Form Types.
  • Forms may be collected when the Job Seeker applies as part of the implemented process (e.g., PRESCREENER); completed at a kiosk (where installed); or sent to a Job Seeker later. See: Send Email from the Job Seeker List.

About Form Status

The Form's sub-tab will display a status bar at the upper right. However, most users will only see a Form when it has been fully completed by the Job Seeker. Therefore, the status for every Form will most likely be indicated as: Completed (on [date]).

For those with system permissions, the status of the Form can also be indicated as:

  • Started But Not Completed

    • OR

  • Not Started

See the related instruction below for: Edit and Reopen a Form (Administrators only).

View a Form (in PDF)

The Form represented by the first sub-tab to the left will display on entry. To show a different Form, select the appropriate sub-tab from the tab header.

Navigate, Print, or Download Completed Forms

Each Form's sub-tab will be largely comprised of a window, displaying the completed Form. Among other tools, the PDF viewer for viewing each Form comes with familiar header tools to:

  •   View Thumbnails (in the Sidebar)
  •   Search
  •   Zoom
  •   Navigate through pages
  •   Print
  •   Download

Edit or Reopen a Form (Administrators only)

By expanding the upper status bar to display a drop-down toolbar, the Administrator may perform two actions for each Form:

  • Edit Job Seeker Answers
  • Reopen the Form for the Job Seeker, so he or she can supplement the information. (The tab's status bar will indicate the Form is: Reopened.)

Caution: Consider the operation of each tool carefully. When editing the Job Seeker's answers, such as for the addition of References, you or other authorized users can then save the Form. However, when a Form is reopened, the Job Seeker will be responsible for accessing and saving the updated Form. Until the Job Seeker does so, he or she may be excluded from the Requisition. In addition, reopening a Form can impact the Job Seeker's current Disposition status.

Add an HR(-only) Form to the Job Seeker Record

A quick-link icon is available on the upper left, above the PDF display window, to add an HR Form to the Job Seeker detail. (An HR Form Template must exist in the system.)

Click the Add HR Form icon, and select the relevant HR Form Template from the drop‑down. Then, Save the Form.

Cross-reference: An INTERVIEW Form can be added, via the Job Seeker detail > Interview tab.