Develop the Full and Short Job Description
RETURN TO PRIOR STEP: Add a New Requisition / Setup
- Choose a Method for Developing the Job Description
- Should the Short Job Description also be Developed?
- Use an Existing Job Description
- Create (or Edit) the Job Description by Section
Display the Job's Duties and Requirements to Potential Job Seekers
As the second step in the Add New Requisition process, the Job Description screen is accessible from the side navigation menu, displaying two tabs:
- Long Description (Required to post a job opening on line)
- Short Description
The article below describes how to use or modify an existing Job Description, or develop a new one, while creating a new Requisition.
Choose a Method for Developing the Job DescriptionAt the "macro" level, balanceTRAK supports Job Description development with capabilities for an organization to maintain a default Job Description library for use across multiple Requisition creators. At the same time, the individual Requisition creator has flexibility to develop a unique Job Description for a particular job opening. Based on the above considerations and the desired result, choose one of the following methods:
- If a Requisition Template (with Job Description) was selected during Setup (the prior step), go to: Use an Existing Job Description.
- If a default Job Description^ is in place for the Job Title/Code, go to: Use an Existing Job Description.
- To enter or paste the Job Description, jump to: Create (or Edit) the Job Description by Section.
Cross-reference: An Administrator may import default Job Descriptions. See: Special Tools by Reference Table / Import Job Descriptions.
Should the Short Job Description also be Developed?The second consideration is whether your Job Posting page would benefit from displaying the Short Job Description as a "teaser" to Job Seekers, before they click the [Apply Now] button and review the Long Job Description.
Cross-reference: To accommodate this option, the Job Posting page must be designed in Grid view to accommodate the Short Job Description: Settings > Job Posting Page.
Use an Existing Long Job DescriptionIf a Requisition Template was applied during Requisition Setup —
The Long Job Description will be populated. Simply review the content, and proceed directly to the [Next Step] in the Add New Requisition process.
To select and apply a default Long Job Description —
The system detects whether the Job Code is associated with an existing default Job Description.
If the Job Description content requires further editing, continue with: Create (or Edit) the Job Description by Section, next.
Create (or Edit) the Job Description by SectionFirst, navigate to the Short Description or Long Description tab, as necessary.
Then, hover the mouse over a Section (e.g., Description/Job Summary, Required Skills) (under the Section heading), and click in the blank area (or within existing text, if already entered) to enable editing. A word processing toolbar will appear. By again hovering your mouse over icons in the toolbar, a caption describes each word processing tool.
Quick tip: The most popular and easiest method for developing the Job Description by Section is to prepare content in Microsoft Word and take advantage of the toolbar's Paste from Word button.
For each Section, enter the appropriate text in the text editor, and format the text, using the available word processing tools.
Quick tip: Although letters or words can be selected in the editing field after they are typed and formatted (e.g., italic), the quickest method for formatting the entire field is to select the formatting prior to entering text.
When the Job Description is complete, proceed to Approval Process, which is the [Next Step].